Medical Scheduling Coordinator - Hojancha

Job summary

We are seeking a highly organized and detail-oriented professional to join our medical team as an Appointment and Calendar Manager.

Responsibilities

• Schedule and confirm patient visits, procedures, and follow-up appointments.
• Sync calendars across platforms such as Calendly, Google Calendar, and EHR systems.
• Send automated and manual reminders to patients and clinical staff.
• Troubleshoot scheduling conflicts and resolve double-bookings.
• Maintain accurate appointment records in EHR or scheduling systems.
• Communicate with patients, medical staff, and administrative teams to confirm availability.
• Support clinical operations with scheduling, coordination, and patient follow-up.

Requirements

• Previous experience in medical scheduling, administrative support, or related healthcare roles.
• Familiarity with Calendly, Google Calendar, or EHR scheduling systems.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Knowledge of HIPAA regulations and ability to maintain patient confidentiality.
• HIPAA certification or demonstrated HIPAA compliance training.

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