Havas Group

Project Resource Coordinator (BB-96365)

Encontrado en: Neuvoo CR


Job Description Summary :

We are seeking a results-driven Project Resource Coordinator to assign staff to our creative projects. You will be determining personnel requirements, providing ongoing support to project managers, and collaborating on resource management with multiple teams within our organization.
To ensure success as a Project Resource Coordinator , you should possess extensive knowledge of resource allocation and ideally have experience in a similar industry.
A first class Project Resource Coordinator will be someone who can accurately assess resource needs and provide sufficient capacity to realize projects' goals, and proactively meet with the internal clients to demonstrate team's capabilities forecasting upcoming work.

Job Description :


Assigning available staff to projects based on their skills and experience.
• Providing project managers with ongoing resource management and related support.
• Monitoring employee utilization, workload, and overtime hours.
• Mitigating resource concerns by reallocating resources, adjusting goals, or assigning
additional staff.
• Collaborating on resource management with internal departments.
• Documenting processes and maintaining records.
• Develops recommendations for creative staffing on all projects by assessing workload, creative fit and geographical location.
• Drives the daily resource meeting with all the managers, producers, etc to review assignments and solve any issues.
• Keeps assignment information up to date in resource planning system.
• Establish, develop and maintain positive business and customer relationships
• Present and promote team services to existing and prospective customers/agencies
• Continuously improve through.

What we expect from you:

• Ensure resources are properly allocated across projects on the creative team
• Help Leads/Managers/agency PMs to fill gaps in the project process to ensure it is completed on time and on budget
• Analyze the overall resources the team has to offer and determine how best to assist the agency
• Monitor the utilization of resources and manage the assignments of resources to work on projects. Collaborate with project managers to find suitable resources to fulfill project resources requests.
• On multi-project planning consider capacities, priorities, key resources and future resource requirements
• Keep track of resource information, you must know employees’ abilities, qualification, and current utilization. It is the responsibility of the resource manager to collect and maintain this data centrally in a skill matrix or task matrix.
• Reduce Project Risk, set up sprint teams when necessary, a team made up of efficient employees with specialized know-how, who are available on demand
• Direct and manage project development from beginning to end with oversight.
• Communicate clear direction and information to ensure delivery teams understand project plans and requirements.
• Conduct scrums and internal project status meetings with cross-functional internal teams
• Develop and maintain project documentation using agency project management tools.
• Coordinate, motivate, and follow up with account managers, delivery teams, and client staff to ensure project progresses on schedule and goals and requirements are met.
• Prepare daily project status and resource reports and keep management, clients, and others informed of project status and related issues.
• Confer with project team to resolve project- and delivery-related issues.
• Include on the system the corresponding estimate for process continuation
• Keep resourcing tool/process updated with forecast info
• Meet in a regular basis with the agencies
• Perform other duties as assigned by supervisor

Background/experience and skills:

• Minimum 1-2 years agency experience as Resource or Project Management (digital and/or offline)
• Experience in team leadership and needs assessment
• Excellent English communication skills, both written and oral and positive attitude
• Experience in digital, print, and audio/video production is desirable
• Knowledge of pharmaceutical promotion guidelines is highly desired
• Proficiency with Outlook and MS Office applications, including Word Power Point and Excel, is required
• Proficiency with project management software is desired
• Must be amazing and able to work with creative people in a fast-paced environment
• Strong ability to organize and work on multiple tasks simultaneously
• Understanding of the agency creative process and agency creative skillets.
• Strong problem-solving skills and detail oriented

Skills :

Contract Type :


calendar_todayhace 2 días

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info Full time

location_onSan Antonio, Costa Rica

work Havas Group

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