Executive Assistant to DMe VP Finance & Biz Ops (BB-6D2DC)
Encontrado en: Neuvoo Bulk CR
Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
We are seeking an Executive Assistant to support Digital Media's VP of Finance and Business Operations and the Digital Media Business Operations Team. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. Core to the role is scheduling and maintaining staff Outlook calendars, as well as the Digital Media Business’ operating Outlook calendar. Key responsibilities for the department include managing Staff meetings, organizing department communications and key events, handling diverse administrative tasks, coordinating special projects, assisting direct staff and others in the department as needed - further details outlined below. Role will be based out of our San Jose office.
What you'll Do
Heavy Outlook Calendar and meeting management / scheduling
Coordinate closely with Digital Media business operations leader and team on the business calendar, and own Digital Media inbox
Work seamlessly across Adobe on behalf of your executive by collaborating with Senior and other Executive Assistants to provide coordinated support to your leader & the Digital Media business / calendar
Book meeting logistics, conference rooms, presentation equipment, and catering as applicable
Manage All Hands Logistics including communication to organization, meeting invite, coordinating with IT & external speakers, and driving and compiling shared PowerPoint presentation
Support Finance and Operations team events, quarter end catering, team volunteer activities, offsites. Prepare quarter end earnings call booklet for manager
Coordinate new hire logistics for Digital Media’s Finance organization, working with Facilities team when needed for seating requirements
Provide travel planning support for both domestic and international travel. Process business expense reimbursement requests, invoices and PO handling
What you'll need to succeed
Demonstrate strong attention to detail and accuracy
Extremely organized with ability to juggle multiple/complex demands, from the mundane to more strategic, in a fast paced environment
Work effectively with minimal direction, takes initiative, and follows through consistently
Ability to prioritize and apply sound judgment
Excellent communication skills – verbal and written
Assertive, proactive, motivated, flexible, adaptable, enjoys challenges, and applies the 'whatever it takes' demeanor.
Teammate with strong interpersonal skills – demonstrated ability to partner well cross-functionally, in a professional, efficient, and confidential manner while preserving positive relationships!
Remains calm under pressure with strong executive presence
Treat colleagues and customers in a manner which demonstrates integrity, honesty and fairness
Sense of humor and ability to work enthusiastically across organizations and with diverse personalities
Bachelor's Degree or equivalent work experience
Minimum of 8-10 years of experience as Executive Assistant
Reliable and accessible. Available in the office during normal working hours and out of hours, as needed
Use utmost discretion when dealing with sensitive and confidential material
Highly proficient in Microsoft Outlook – email and calendaring
Proficient with Microsoft Office (Word, Excel, PowerPoint) and useful if have knowledge of Trello project management tool
calendar_todayhace 1 día
location_onSan José, Costa Rica