Executive Administrative Assistant - San José, Costa Rica - Pfizer

Pfizer

Empresa verificada

San José, Costa Rica

hace 1 semana

Publicado por:

Andrea Rodríguez

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Descripción

ROLE RESPONSIBILITIES

Provide administrative support to Field Medical Colleagues, including complex calendar management, travel and expense reports.
Provide administrative support to the full medical team 68 medical directors including meeting, travel, and expense reports. Schedule and coordinate team meetings, 1:1's, department meetings, as needed some meeting management/logistics.
Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
Provide administrative support to US Field Medical Colleagues, including calendar, travel and expense report support, meetings
Provide support for various medical team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams Meeting management during meeting, notetaking, and meeting summary distribuion.
Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
Manage Purchase Orders thru the Ariba system, also tracking payment of invoices as requested
Lead or support different medical optional projects and initiatives
Handle confidential matters on a regular basis.
Coordinate and provide key information to other business units as requested, and as appropriate.
Manage document resources on SharePoint site.
Support project management and KOL engagement
Assist with onboarding of new colleagues
Update team organizational charts and distribution lists
Coordinate activities for complex meeting and events including ordering food and AV equipment, managing/settup AV equipment onsite, and handling issues for offsite meetings.
Work closely with administrative assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.

BASIC QUALIFICATIONS

Bachelor's degree and/or 4 to 6 years of experience preferred.
Possess advanced

Microsoft Office Skills:
Outlook, Excel, and PowerPoint. MS Teams, Microsoft Access and SharePoint website management knowledge preferred.

Exhibit excellent problem solving skills, consistently demonstrating resourcefulness and perseverance through ambiguous situations.
Will take initiative and demonstrate a positive, enthusiastic attitude.
Should poses strong organizational, interpersonal, communication (written and oral), and project management skills, as well as, sensitivity for handling confidential information.
Demonstrate ability to manage multiple tasks and deadlines independent of direct supervision, and work collaboratively in a matrix organization.
Highly flexible, motivated individual with ability to work independently and in team settings.
Demonstrate efficiency and accuracy in all administrative functions.

EEO (Equal Employment Opportunity) & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, or disability.

Administrative

LI-PFE